CPT Application Process

Certified Professional Trainers (CPT) certification is the highest form of SAPTA membership and involves a rigorous process where the applicant has to prove competence against the SAPTA PTBoC.

 

SAPTA Receives NO Direct Applications:

SAPTA does not receive any direct applications for CPT certification. The application process has been outsourced to approved providers, who will submit fully completed applications to the SAPTA CPT Certification Committee.

Members have to complete their CPT applications and then submit it to an approved provider of their choice, who will assess their application before submitting such to SAPTA.

View the list of Approved SAPTA Providers

 

The Application Process:

It is important to note that only registered SAPTA associate members may apply for CPT certification.

  1. Applicant completes the CPT application form and together with the signed SAPTA Oath, submits to an approved provider of his / her choice;

  2. The selected provider assesses the application via a CPT Assessment Scorecard and makes reccommendations to the applicant. Such reccommendations could include training, mentorship, etc.

  3. Where the application is fully compliant, the provider will, on behalf of the applicant, submit such to the SAPTA CPT Certification Committee. 

  4. The CPT Certification Committee will make a final decision on the application and will on behalf of SAPTA approve or disapprove CPT status to a applicant.

  5. The CPT Certification Committee will forward approved CPT applications to the SAPTA Office Manager for administrative purposes. 

  6. Successful canditades will receive a SAPTA certificate and CPT certification number, from which point onwards the applicant will receive the benefits that accompany CPT status.

cpt application

Download the CPT Application Form

 

Appeal against decision:

Where an applicant is dissatisfied with a decision pertaining to his/her CPT application, he/she has the following appeals remedy:

  1. Complete the prescribed SAPTA CPT Application Appeals form;

  2. Submit the appeals form to the service provider who was contracted to facilitate the submission;

  3. Where the matter cannot be resolved between the applicant and the provider, the appeal is forwarded to the SAPTA CPT Certification Committee;

  4. Where the CPT Certification Committee cannot resolve this issue, the appeal is handed over to the SAPTA Board, who's decision on the matter will be final and binding.

Duration of appeal:

  • The provider will have 10-working days to remedy the matter;

  • The CPT Certification Committee has three sittings per annum. The appeal will be dealt with on their next sitting immediatly after receipt of the appeal;

  • The SAPTA Board has four sittings per annum. The appeal will be dealt with on their next sitting immediatly after receipt of the appeal.

Download the CPT Appeals Application Form

 

Prerequisites for CPT Certification:

In order to be certified as a CPT, the applicant must be assessed as compitent against the SAPTA PTBoC. Summarised, these prerequisites are as follows:

  • Minimum of 2-years experience as occupational trainer;

  • Proven subject matter expertise;

  • Proven application of prescribed training methodologies;

  • Knowledge of the training process and training research and materials development.

CPT Process

More info on the SAPTA PTBoC...

 

Signing of the SAPTA Oath:

No member will be admitted to the CPT circle without taking the SAPTA Oath. This oath must be signed and submitted together with the CPT application. Where Capters are established in the residential area of the CPT, such Chapter will begin their quarterly networking and development event with a 'Taking of the SAPTA Oath' Ceremony.

The SAPTA Oath basically entails:

  1. Committment to the SAPTA Mission and Objectives; and

  2. Abidance to the SAPTA Code of Ethics.

Download the SAPTA Oath

 

CPT Legal Assistance

SAPTA offers legal assistance to freelance Certified Professional Trainers (CPT's) who have not been paid by Training Events Companies (TEC's).

Such payment could be due to...

  • Failure to pay for a service rendered; or

  • Failure to pay a cancellation fee.

 

Nature of Legal Assistance:

  • It must be noted that it is not the primary purpose of SAPTA to collect or recover unpaid fees on behalf of a CPT.

  • However, the SAPTA precribed legal assistance process will enable the CPT to recover money owed.

  • The reason for SAPTA legal assistance to CPT's, is get unethical Training Providers or Organisations blacklisted, thus warning the training industry not to engage with such company due to their unethical practice against CPT's. We thus aim to facilitate their exit from this industry.

 

The Legal Process:

  1. The complaining CPT submits a legal assistance application form, together with all supporting documentation, to the SAPTA office manager;

  2. The SAPTA office manager checks wheter all documentation is in order and in line with SAPTA procedure and then consults with the relevant SAPTA Board Member;

  3. The relevant SAPTA Board member will then advise to either mediate or to obtain judgement from a court of law;

  4. The SAPTA office manager will then, in writing, inform the organisation under investigation and the complaining CPT of the complaint and of the action to be taken;

  5. In cases where judgement is seeked, the SAPTA Office Manager submits the documentation to the approved SAPTA attorney;

  6. Our attorney submits a letter to the defndant, requesting him / her to resolve the matter. The defendant will have ten days to respond;

  7. Were no responce is receved or where the defendant does not offer a resolution, our attorney will refer the case to a court of law, where judgement against the defendant will be seeked;

  8. In case where judgement is obbtained, SAPTA will proceed to blacklist the TEC and its directors on our web page, and will warn role players in the training industry not to engage with the blacklisted TEC and / or its Directors.

 

How to Claim Legal Assistance:

In order to claim legal assistance for non-payment, the CPT must submit the following to SAPTA Office Manager:

  • Legal Claims Application Form;

  • Contract between contracting organisation and trainer. Altough not compulsory, SAPTA has the following prescribed forms in this regard:

  • The invoice that was forwarded to the contracting customer. (See SAPTA 19 -Tax Invoice)

  • Any e-mail correspondance between trainer and contracting organisation.

Download the SAPTA Legal Assistance Application Form

 

General Notes on Legal Assistance:

  • Appart from the legal claims application form, all above documentation are not compulsory, but submission of all above documentation will enure the approval of SAPTA legal assistance.

  • The assessment by SAPTA's approval of legal assistance will depend on the likelyhood of securing a court judgement against the defendant.

  • The legal process and financial approval of such is only open to SAPTA Certified CPT's who have no outstanding membership fees.

  • Where any other SAPTA member has a court judgement against an unethical organisation, then SAPTA will blacklist that organisation, provided that proof is provided that the judgement was for non payment for services rendered as occupational trainer. In such cases the trainer has paid for the legal services by him / herself and will provide proof of the judgement to SAPTA. SAPTA will only blacklist and will not give any financial assistance in this regard.

 

CPT Application Forms

Following are the various application forms used for the certification for professional trainers.

Forms are in MS Office format must be downloaded and forms in PDF can be completed electronically and then saved .

To download / save or open simply click on the template...

 

CPT Application Documents:

 

Prefered Provider Application Documents (only for providers):

 

SAPTA CPT Certification Committee Reports (only for committee)

 

Miscllaneous:

 

 

CPT Templates

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Following are training administration templates used by professional trainers.

Templates are in MS Office format. To download or save any of the templates, simply click on the template name...

 

Customer Management Templates:

 

Training Intervention Management Templates:

 

 

Professional Trainers Body of Competence (PTBoC)

At SAPTA we promote a body of competence for professional trainers (PTBoC). This body of competence encapsulates the basic skill set, knowledge base, and attitude which a professional trainer must have and it will be regarded as an entry requirement for Certification as Professional Trainer with SAPTA.

On proving competence within the SAPTA PTBoC, a professional trainer will be able to be certified as such and then be authorised to write the acronym CPT (Certified Professional Trainer) behind his / her name.

Our PTBoC (Professional Trainers Body of Competence) is divided into the following six core competency areas… These competence areas in turn are subdivided into primary and secondary competencies:

       Primary Competencies:

·         Experience

·         Subject Matter Knowledge

·         Professional Training Methodology

       Secondary Competencies:

·         Ethics in the Training Profession

·         The Training Process

·         Research

The effect of the PTBOC (Professional Training Body of Competence) is that where a professional trainer wants to be certified by SAPTA, such trainer will have to prove competence against the PTBoC’s primary competencies for each training area in which he / she wants to train in, but the secondary competencies only has to be proved once.

E.g. if a trainer wants to train professionally in the field of project management, then he / she will have to declare the following:

  •  I have experience as a trainer in the field of project management;

  •  I want to train up to the level of senior management and want to train other project managers and can prove the expertise to train at this level; and

  •   In terms of training methodology, I use facilitation skills, presentation skills, and experiential learning, and I can prove my competence in these methods.

The above declaration refers to the primary competencies of the PTBoC, and will have to be proven for each training field which the trainer wants to train in.

In terms of the secondary competencies, the professional trainer only has to prove competence once.

 

Primary Competencies (80%)…
Competency: Weight: BoC Weight:
Occupational Training Experience .20
  • Two years’ experience in the field of occupational training.
  • During above experience, the occupational trainer must have spent 60% or more of his or her working time in the practice of occupational training as defined in the SAPTA Constitution.
  • .10
  • .10
Subject Matter Knowledge .20
  • Subject Knowledge.
  • Experience in specific knowledge area.
  • .10
  • .10
Professional Training Methodology .40
  • Demonstration of competence the primary training methodologies*.
  • Demonstration of the combination of the primary training methodologies* in one session.
  • Experience in the primary training methodologies*.
  • .10
  • .20
  • .10
Secondary Competencies (20%)…
Competency: Weight: BoC Weight:
Ethics in the Training Profession .025
  • Evidence of demonstration of all SAPTA values.
  • .025
The Training Process .025
  • Demonstration of sound knowledge in the training process.
  • .025
Research & Development .15
  • Competence in research and knowledge creation.
  •  Competence in training materials development.
  • .05
  • .10

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

The PTBOC… Core Competence Areas…

 1.       Experience:

The training practitioner will have to prove that he / she respectively has experience in the field of occupational training and in the discipline within which the trainer wants to train.

2.       Subject Matter Expertise:

Here the training practitioner will have to prove competence in the areas of training which he / she wants to deliver. The implication of this core knowledge area is that a professional trainer has to declare his / her area of training delivery and be assessed and certified for such area of training as well as the level at which it will be presented.

3.       Professional Training Methodology:

Here the training practitioner will have to prove competence in three primary training methodologies, namely…

·         Presentation

·         Facilitation;

·         Experiential Learning or similar;

 4.       Ethics in the Training Profession:

Here the training practitioner will have to prove that he / she can apply the SAPTA Code of Ethics beyond dispute. Evidence relating to the entire SAPTA Code of Ethics has to be provided in this regard.

5.       The Training Process:

Here the training practitioner will have to prove that he / she has sound knowledge of the general training process. The training process is generally understood as…

a)       Training needs analysis;

b)       Training Design

c)       Training Intervention

d)       Training Intervention Evaluation

e)       Summative Assessment

 6.       Research

Here the training practitioner will have to prove that he / she has sound knowledge of the general research process, especially as it pertains to the development of training materials. The research process is generally understood as…

a)       Identification of research problem

b)       Literature review

c)       Specifying the purpose of research

d)       Determine specific research questions or hypotheses

e)       Data collection

f)        Analysing and interpreting the data

g)       Reporting and evaluating research

 

 General Notes on the PTBoC…

  • The Professional Trainer Body of Competence (PTBoC) represents the competencies with their respective importance weighting that each Certified Professional Trainer (CPT) should have when being certified as a professional trainer with SAPTA.
  • The weighting system above only indicates weight of completion, e.g. if you have subject matter knowledge and you can apply the training process, then you have achieved a 22.5% competence towards proving competency against the PTBoC.

  • To be certified as a professional occupational trainer (CPT) you need to prove 100% competence against the PTBoC.

  • The PTBoC does not dictate or promote progressive development in terms of the body of competence, in other words, it is possible to first learn the training process, then to get subject knowledge, then to gain experience, etc. In other words the development of the competency set can take a myriad of routes.

  • Where an aspirant CPT must prove that he / she has spent 60% or more of his / her working time on occupational training, then such time will be where a trainer spends 80% of his / her time in practicing training methodology and 20% of his / her time in research and development. Other activities will not be regarded as time spent on occupational training.

  • SAPTA will approve service providers to develop professional trainers in areas of the PTBoC. Where external providers present such development programme, the following focus is prescribed:

 

Competency:

Weight:

BoC

Professional Training Methodology

.60

  • Demonstration of competence the primary training methodologies*.

  • Demonstration of the combination of the primary training methodologies* in one session.

  • Experience in the primary training methodologies*.

Ethics in the Training Profession

.05

  • Evidence of demonstration of all SAPTA values.

The Training Process

.05

  • Demonstration of sound knowledge in the training process.

Research

.30

  • Competence in research and knowledge creation.

  • Competence in training materials development.

 

 

 

 

 

 

 

 

 

 

 

* Primary Training Methodologies:

  1. Presentation Skillls

  2. Facilitation Skills

  3. Experiential learning or Equivalent